Home > Events > The 2nd Asian Science Editors’ Conference and Workshop 2015

Aims and scope

It aims to help editors to promote the scientific journals from not only Vietnam but also Asian countries to the international level. During the workshop, participants also will be able to explain the current international standard of scientific journals and to communicate with each other. Furthermore, participants will be able to help the organization of the national association of science editors in Vietnam.

After participating in all courses of the conference and workshop, attendees should be able:

1. To explain the editor’s role to promote the scholarly journal
2. To describe the importance of manuscript editing
3. To explain the ways to keep publication ethics
4. To apply new information technologies in journal publishing
5. To prepare how to add their journals to international databases

Conference Venue

Hanoi University of Science and Technology, Hanoi, Vietnam
Official Accommodation: Kim Lien Hotel (US $55 per night)
* Reservation is available from http://www.agoda.com. Please type “Kim Lien Hotel, Hanoi” to search hotel.

Program Outline

– August 20 (Thurs), 2015: Pre-conference workshop, 6 PM: Welcome reception
– August 21 (Fri), 2015: Conference, 6 PM: Dinner party
– August 22 (Sat), 2015: Post-conference conference workshop and 1:30 PM city tour (optional)

– Official language: English

Registration

– Deadline: July 31, 2015

– Eligibility of attendee: Editor or editorial board members of scholarly journals regardless of the fields
(science, technology, medicine, social science, and humanity)

– Complimentary supply for attendees: Syllabus of workshop, welcome reception (August 20, 2015),
Two day lunches (August 20 and 22, 2015), one day dinner (August 21, 2015)

– Registration fee:  – International delegate: US $400
– Vietnamese: US$ 50
– There is no extra registration fee for workshops

– How to register: Please fill out the attached form and send it to Secretary of the Conference.

Go to Online Registration  

Poster abstract Submission

– Deadline: July 31, 2015

– Confirmation of the acceptance of poster presentation: July 31, 2015.

 
Conference Secretariat

– Organizing Institute: Hanoi University of Science and Technology, Council of Asian Science Editors (CASE),
The Association of Academies and Societies of Sciences in Asia (AASSA)

– Program Organizer: Bahn Tien Long & Hyungsun KIM

Workshop Program Details

The 2nd Asian Science Editors′ Preconference Workshop 2015 Program

August 20 (Thurs)

Workshop 1. 09:00-17:00

Journal article tag suite (JATS) XML, CrossRef XML, and Science Central (in English without interpretation, registration limited up to 15 editors)

Place: University PC room
Aims: Attendees should be able to explain the JATS XML and to have a confidence to adopt it to their journals.
In English without interpretation, registration limited up to 15 editors

Specific Objectives: After participating all courses of the workshop
1. Attendees should be able to explain the difference between XML and HTML
2. Attendees should be able to produce Journal article tag set (JATS) 1.0-based full text XML
3. Attendees should be able to produce CrossRef XML
4. Attendees should be able to functions of XSL and CSS
A booklet and the text editor program (crimson editor) will be provided for free.

Chair: Sun Huh
Facilitators: Sun Huh (Hallym University, Korea), Rachael Lammey (CrossRef, UK), Jaehwa Chang (InfoLumi, Korea), Younsang Cho (M2Community, Korea), Jeonghee Lim (M2Community, Korea)

*Presentation files for the workshop can be downloaded from this page.
Session 1. Journal article tag suite (JATS) XML for journal homepage and Science Central
09:00-09:10Registration
09:10-09:15Introduction of attendees and facilitatorsSun Huh
09:15-09:35

Characteristics and merits of XML

PDF DOWNLOAD
Jaehwa Chang
09:35-09:45Question and Answers
09:45-10:05

Journal Article Tag Set 1.0: New ISO standard of journal XML and Science Central

PDF DOWNLOAD
Sun Huh
10:05-10:15Questions and answers
10:15-10:30Break
10:30-12:00Coding practice of JATS XML and rendering with XSL and CSSYounsang Cho, Jeonghee Lim, Jaehwa Chang, Sun Huh
12:00-13:30Lunch at the University Cafeteria
Session 2. CrossRef XML
13:30-14:00

Basics of CrossRef XML

PDF DOWNLOAD  PDF DOWNLOAD  PDF DOWNLOAD
Rachael Lammey
14:00-14:10Questions and answers
14:10- 15:50Practice of CrossRef XML codingRachael Lammey, Jaehwa Chang, Younsang Cho, Sun Huh, Jeonghee Lim
15:50-16:00Break
Session 3. Practice of XML coding and rendering
16:00-16:50Coding of the attendees’ journal article and DOI
16:50-17:00General discussion and evaluation of workshop
Workshop 2. 09:00-12:00

Bridging the gap between your journal and your authors, (in English)PDF DOWNLOAD

Goal of the workshop: To help editors make their journal more author-friendly and thus attract more high-quality submissions
Who should attend? Journal chief editors, managing editors, editorial board members, publisher representatives, university press representatives

Specific objectives: In this session, editors will
1. Understand the challenges authors face when working with journals to get their research published
2. Become more aware of their own challenges when working with authors
3. Learn how to make their instructions for authors clear and complete
4. Read and discuss interesting case studies and scenarios involving authors
5. Discover how some international journals are improving their processes and manuscript-processing times
6. Take back practical tips on how to overcome the challenges they face

Chair: Taesul Seo
Facilitator: Clarinda Cerejo (Editage Insights, India)

*Presentation files for the workshop can be downloaded from this page.
Session breakup
09:00-09:15Registration and introduction
09:30-09:45Global research trends and their impact on authors and editors
09:45-10:15Mismatch in the perspectives of authors and editors
10:15-10:30Break
10:30-11:15Improving communication with authors + activity on improving journal instructions for authors
11:15-11:30Reducing journal processing times
11:30-11:45Author education and support
11:45-12:00Q&A
Workshop 3. 09:00-12:00

Assessing a manuscript in house before sending for peer review (in English)

PDF DOWNLOAD
Chair: Kihong Kim
Joan Marsh (President, EASE)
Workshop 4. 13:30-16:30

Working with Peer Reviewers and Publication Ethics (in Vietnamese)

PDF DOWNLOAD
Chair: Bahn Tien Long
Duc Le (Editor-in-Chief, eBiomedicine)
16:30-17:30CASE Executive Board meeting 
18:00-20:00Welcome reception 

 

The 2nd Asian Science Editors′ Conference 2015 Program

August 21 (Fri)

*Presentation files for the workshop can be downloaded from this page.
08:00-08:30Registration 
Inaugural Assembly of the Vietnamese Council of Science Editors (VCSE) (In Vietnamese)
08:30Opening remark of VCSE 
08:35-08:40Announcement of Constitute and Bylaws 
08:40-08:45Nomination of President 
08:45-08:50VCSE Presidential address 
08:50-08:55Congratulatory addressJong Kyu Ha (President of CASE)
08:55-09:00Congratulatory addressNguyen Quan (Minister, MOST)
09:00Closing remark / Photo time 
Session I. Opening CeremonyChair: NGUYEN Thi Hong Minh
08:30-08:35Opening addressBahn Tien Long (Vice President, CASE)
08:35-08:40Welcome addressJong Kyu Ha (President, CASE)
08:40-08:45Congratulatory address 1President of Hanoi University of Science and Technology
08:45-08:50Congratulatory address 2Joan Marsh (President, EASE)
08:50-09:10Congratulatory address 3Nguyen Quan (Minister, MOST)
09:10-09:20Photo Time 
09:20-09:30Break 
Session II. Editor’s roleChair: JongKyu Ha
09:30-10:00

Creation and Activities of Korean Council of Science Editors

PDF DOWNLOAD
Jung-Il Jin (Ex-President, KCSE)
10:00-10:05Q & A 
10:05-10:35

Running an editors’ association:EASE

PDF DOWNLOAD
Joan Marsh (President, CASE)
10:35-10:40Q & A 
10:40-11:00Break 
Session III. Open accessChair: Hyungsun Kim
11:00-11:25Open access for locally produced scholarly articlesJeongWook Seo (Seoul National University, Korea)
11:25-11:30Q & A 
11:30-11:55

Open access and Creative Commons License

PDF DOWNLOAD
Mikiko Tanifuji (National Institute for Materials Science, Japan)
11:55-12:00Q & A 
12:00-13:30Lunch 
13:30-14:30Poster sessionChair: NGUYEN Thi Hong Minh, Hyemin Cho
Session IV. CrossRef: Development of journal standardChair: Yukari Matsuo
14:30-14:55CrossRef: Leading organization for adoption of information technology for scholarly journalRachael Lammey (CrossRef, UK)
14:55-15:00Q & A 
15:00-15:30

Plagiarism

PDF DOWNLOAD
Derrick Duncombe (Elsevier, Singapore)
15:30-15:35Q & A 
15:35-15:55Break 
Chair: Ramanatha Ubramaniam
15:55-16:15How to use CrossCheckEun Seong Hwang (University of Seoul, Korea)
16:15-16:20Q & A 
16:20-16:45Issue of publication ethics in Japanese scholarly journalsYukari MATSUO (Hosei University, Japan)
16:45-16:50Q & A 
16:50-17:00Break 
Chair: Joan Marsh
17:00-17:25

How to add local journals to international databases

PDF DOWNLOAD
Derrick Duncombe (Elsevier-Singapore)
17:25-17:30Q & A 
17:30-17:55Raising the quality of local journals: Some insights and observationsRamanatha Subramaniam (Nanyang Technological University, Singapore)
17:55-18:00Q & A 
18:00-18:10Closing remark,
Announcement of the next annual conference in Seoul
Hyungsun Kim (Secretary General, CASE)
18:10-21:00Farewell Dinner 

 

The 2nd Asian Science Editors′ Post-Conference workshop 2015 Program

August 22 (Sat)

Workshop 5.
09:00-12:00

How to write an English papers (in Vietnamese without interpretation open to graduate students)

PDF DOWNLOAD
Chair: Bahn Tien Long
Duc Le (Editor-in-Chief, eBiomedicine)
Workshop 6.
09:00-12:00

How to construct the local-language literature database and evaluation of journal (in English)

Goal of workshop: Participants should be able to how to construct and maintain local-language literature database and how to evaluate the journals to be listed in databases

Specific Objectives:
1. Participants should be able to list the local language literature databases
2. Participants should be able to explain the construction process of literature databases
3. Participants should be able to explain what is the merit of adding their journals to literature databases
4. Participants should be able to describe the merit of XML production of journal for literature databases
5. Participants should be able to explain the minimum structure of literature databases
6. Participants should be able to explain the methods of budget preparation for literature databases

Chair: Sun Huh
Facilitators: Tae-sul Seo (Korean Institute of Science and Technology Information, Korea), Seongnam Cho (Korean Institute of Science and Technology Information, Korea), Younsang Cho (M2Community, Korea), Jeonghee Lim (M2Community, Korea), Jinwon Ko (Editage, Cactus Communications)

*Presentation files for the workshop can be downloaded from this page.
09:00-09:15Registration
09:15-09:20Introduction to the workshop 6 and participants
09:20-09:45

Korean Scientific and Technical Journal Databases constructed by KISTI

PDF DOWNLOAD
Tae-sul Seo
09:45-09:55Question and Answers
09:55-10:10

Peer-review Systems used in Korean Journals

PDF DOWNLOAD
Seongnam Cho
10:10-10:20Question and Answers
10:20-10:40Break
10:40-11:00

Merit of XML production of journal for literature databases

PDF DOWNLOAD
Younsang Cho
11:00-11:10Question and Answers
11:10-11:25

Minimum structure of literature databases

PDF DOWNLOAD
Jeonghee Lim
11:25-11:30Question and Answers
11:30-11:45

Can pre-submission editing services help expedite peer review of research manuscripts?

PDF DOWNLOAD
Jinwon Ko
11:45-11:50Question and Answers
11:50-12:00General discussion
Workshop 7. 09:00-12:00

What should be prepared to convert local language journal to international English journal (in English)

Goal of workshop: Participants should be able to explain the process of journal language conversion to English

Specific Objectives:
1. Participants should be able to list at least three the reason to convert the journal language to English
2. Participants should be able to explain the process of SWOT analysis for journal promotion
3. Participants should be able to explain the merit and shortness of publishing journals by commercial publishing company and local publishing company.
4. Participants should be able to list the stepwise process of publishing English language journal
5. Participants should be able to explain how to add their journals to SCOPUS and Web of Science

Chair: Hyungsun Kim
Facilitators: Kihong Kim (Ajou University, KOREA), Sooyoung Kim (Hallym University, KOREA), Dokyun Kwon (Korea Aerospace University, KOREA)

*Presentation files for the workshop can be downloaded from this page.
09:00-09:15Registration
09:15-09:20Introduction to workshop and participants
09:20-09:35

Why should science journal be published in English?

PDF DOWNLOAD
Kihong Kim
09:35-09:45Questions and answers
09:45-10:00

SWOT analysis and merit and shortness of publishing journals by commercial publishing company and local publishing company

PDF DOWNLOAD
Sooyoung Kim
10:00-10:10Questions and answers
10:10-10:30Break
10:30-10:50

Stepwise process of publishing English language journal

PDF DOWNLOAD
Dokyun Kwon
10:50-11:00Questions and answers
11:00-11:40

How to add journal to SCOPUS and Web of Science

PDF DOWNLOAD
Hyungsun Kim
11:40-11:50Questions and answers
11:50-12:00General discussion
12:00-13:30Lunch 
13:30-18:00Tour (Optional) 
 
Financial source/sponsor for the workshop

Elsevier, Editage Korea (Cactus group), Korean Council of Science Editors (KCSE), Korea Institute of Science and Technology Information (KISTI)

Flyer DownLoad