The 2nd Asian Science Editors’ Conference and Workshop 2015

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Aims and scope

It aims to help editors to promote the scientific journals from not only Vietnam but also Asian countries to the international level. During the workshop, participants also will be able to explain the current international standard of scientific journals and to communicate with each other. Furthermore, participants will be able to help the organization of the national association of science editors in Vietnam.

After participating in all courses of the conference and workshop, attendees should be able:

1. To explain the editor’s role to promote the scholarly journal
2. To describe the importance of manuscript editing
3. To explain the ways to keep publication ethics
4. To apply new information technologies in journal publishing
5. To prepare how to add their journals to international databases

Conference Venue

Hanoi University of Science and Technology, Hanoi, Vietnam
Official Accommodation: Kim Lien Hotel (US $55 per night)
* Reservation is available from http://www.agoda.com. Please type “Kim Lien Hotel, Hanoi” to search hotel.

Program Outline

– August 20 (Thurs), 2015: Pre-conference workshop, 6 PM: Welcome reception
– August 21 (Fri), 2015: Conference, 6 PM: Dinner party
– August 22 (Sat), 2015: Post-conference conference workshop and 1:30 PM city tour (optional)

– Official language: English

Registration

– Deadline: July 31, 2015

– Eligibility of attendee: Editor or editorial board members of scholarly journals regardless of the fields
(science, technology, medicine, social science, and humanity)

– Complimentary supply for attendees: Syllabus of workshop, welcome reception (August 20, 2015),
Two day lunches (August 20 and 22, 2015), one day dinner (August 21, 2015)

– Registration fee: – International delegate: US $400
– Vietnamese: US$ 50
– There is no extra registration fee for workshops

– How to register: Please fill out the attached form and send it to Secretary of the Conference.

Poster abstract Submission

– Deadline: July 31, 2015

– Confirmation of the acceptance of poster presentation: July 31, 2015.

Conference Secretariat

– Organizing Institute: Hanoi University of Science and Technology, Council of Asian Science Editors (CASE),
The Association of Academies and Societies of Sciences in Asia (AASSA)

– Program Organizer: Bahn Tien Long & Hyungsun KIM

Workshop Program Details

The 2nd Asian Science Editors′ Preconference Workshop 2015 Program

August 20 (Thurs)

Workshop 1. 09:00-17:00	Journal article tag suite (JATS) XML, CrossRef XML, and Science Central (in English without interpretation, registration limited up to 15 editors) Place: University PC room Aims: Attendees should be able to explain the JATS XML and to have a confidence to adopt it to their journals. In English without interpretation, registration limited up to 15 editors Specific Objectives: After participating all courses of the workshop 1. Attendees should be able to explain the difference between XML and HTML 2. Attendees should be able to produce Journal article tag set (JATS) 1.0-based full text XML 3. Attendees should be able to produce CrossRef XML 4. Attendees should be able to functions of XSL and CSS A booklet and the text editor program (crimson editor) will be provided for free. Chair: Sun Huh Facilitators: Sun Huh (Hallym University, Korea), Rachael Lammey (CrossRef, UK), Jaehwa Chang (InfoLumi, Korea), Younsang Cho (M2Community, Korea), Jeonghee Lim (M2Community, Korea) *Presentation files for the workshop can be downloaded from this page.
	Session 1. Journal article tag suite (JATS) XML for journal homepage and Science Central
	09:00-09:10	Registration
	09:10-09:15	Introduction of attendees and facilitators	Sun Huh
	09:15-09:35	Characteristics and merits of XML	Jaehwa Chang
	09:35-09:45	Question and Answers
	09:45-10:05	Journal Article Tag Set 1.0: New ISO standard of journal XML and Science Central	Sun Huh
	10:05-10:15	Questions and answers
	10:15-10:30	Break
	10:30-12:00	Coding practice of JATS XML and rendering with XSL and CSS	Younsang Cho, Jeonghee Lim, Jaehwa Chang, Sun Huh
	12:00-13:30	Lunch at the University Cafeteria
	Session 2. CrossRef XML
	13:30-14:00	Basics of CrossRef XML	Rachael Lammey
	14:00-14:10	Questions and answers
	14:10- 15:50	Practice of CrossRef XML coding	Rachael Lammey, Jaehwa Chang, Younsang Cho, Sun Huh, Jeonghee Lim
	15:50-16:00	Break
	Session 3. Practice of XML coding and rendering
	16:00-16:50	Coding of the attendees’ journal article and DOI
	16:50-17:00	General discussion and evaluation of workshop
Workshop 2. 09:00-12:00	Bridging the gap between your journal and your authors, (in English) Goal of the workshop: To help editors make their journal more author-friendly and thus attract more high-quality submissions Who should attend? Journal chief editors, managing editors, editorial board members, publisher representatives, university press representatives Specific objectives: In this session, editors will 1. Understand the challenges authors face when working with journals to get their research published 2. Become more aware of their own challenges when working with authors 3. Learn how to make their instructions for authors clear and complete 4. Read and discuss interesting case studies and scenarios involving authors 5. Discover how some international journals are improving their processes and manuscript-processing times 6. Take back practical tips on how to overcome the challenges they face Chair: Taesul Seo Facilitator: Clarinda Cerejo (Editage Insights, India) *Presentation files for the workshop can be downloaded from this page.
	Session breakup
	09:00-09:15	Registration and introduction
	09:30-09:45	Global research trends and their impact on authors and editors
	09:45-10:15	Mismatch in the perspectives of authors and editors
	10:15-10:30	Break
	10:30-11:15	Improving communication with authors + activity on improving journal instructions for authors
	11:15-11:30	Reducing journal processing times
	11:30-11:45	Author education and support
	11:45-12:00	Q&A
Workshop 3. 09:00-12:00	Assessing a manuscript in house before sending for peer review (in English)		Chair: Kihong Kim Joan Marsh (President, EASE)
Workshop 4. 13:30-16:30	Working with Peer Reviewers and Publication Ethics (in Vietnamese)		Chair: Bahn Tien Long Duc Le (Editor-in-Chief, eBiomedicine)
16:30-17:30	CASE Executive Board meeting
18:00-20:00	Welcome reception

The 2nd Asian Science Editors′ Conference 2015 Program

August 21 (Fri)

*Presentation files for the workshop can be downloaded from this page.

08:00-08:30	Registration
Inaugural Assembly of the Vietnamese Council of Science Editors (VCSE) (In Vietnamese)
08:30	Opening remark of VCSE
08:35-08:40	Announcement of Constitute and Bylaws
08:40-08:45	Nomination of President
08:45-08:50	VCSE Presidential address
08:50-08:55	Congratulatory address	Jong Kyu Ha (President of CASE)
08:55-09:00	Congratulatory address	Nguyen Quan (Minister, MOST)
09:00	Closing remark / Photo time
Session I. Opening Ceremony		Chair: NGUYEN Thi Hong Minh
08:30-08:35	Opening address	Bahn Tien Long (Vice President, CASE)
08:35-08:40	Welcome address	Jong Kyu Ha (President, CASE)
08:40-08:45	Congratulatory address 1	President of Hanoi University of Science and Technology
08:45-08:50	Congratulatory address 2	Joan Marsh (President, EASE)
08:50-09:10	Congratulatory address 3	Nguyen Quan (Minister, MOST)
09:10-09:20	Photo Time
09:20-09:30	Break
Session II. Editor’s role		Chair: JongKyu Ha
09:30-10:00	Creation and Activities of Korean Council of Science Editors	Jung-Il Jin (Ex-President, KCSE)
10:00-10:05	Q & A
10:05-10:35	Running an editors’ association:EASE	Joan Marsh (President, CASE)
10:35-10:40	Q & A
10:40-11:00	Break
Session III. Open access		Chair: Hyungsun Kim
11:00-11:25	Open access for locally produced scholarly articles	JeongWook Seo (Seoul National University, Korea)
11:25-11:30	Q & A
11:30-11:55	Open access and Creative Commons License	Mikiko Tanifuji (National Institute for Materials Science, Japan)
11:55-12:00	Q & A
12:00-13:30	Lunch
13:30-14:30	Poster session	Chair: NGUYEN Thi Hong Minh, Hyemin Cho
Session IV. CrossRef: Development of journal standard		Chair: Yukari Matsuo
14:30-14:55	CrossRef: Leading organization for adoption of information technology for scholarly journal	Rachael Lammey (CrossRef, UK)
14:55-15:00	Q & A
15:00-15:30	Plagiarism	Derrick Duncombe (Elsevier, Singapore)
15:30-15:35	Q & A
15:35-15:55	Break
Chair: Ramanatha Ubramaniam
15:55-16:15	How to use CrossCheck	Eun Seong Hwang (University of Seoul, Korea)
16:15-16:20	Q & A
16:20-16:45	Issue of publication ethics in Japanese scholarly journals	Yukari MATSUO (Hosei University, Japan)
16:45-16:50	Q & A
16:50-17:00	Break
Chair: Joan Marsh
17:00-17:25	How to add local journals to international databases	Derrick Duncombe (Elsevier-Singapore)
17:25-17:30	Q & A
17:30-17:55	Raising the quality of local journals: Some insights and observations	Ramanatha Subramaniam (Nanyang Technological University, Singapore)
17:55-18:00	Q & A
18:00-18:10	Closing remark, Announcement of the next annual conference in Seoul	Hyungsun Kim (Secretary General, CASE)
18:10-21:00	Farewell Dinner

The 2nd Asian Science Editors′ Post-Conference workshop 2015 Program

August 22 (Sat)

Workshop 5. 09:00-12:00	How to write an English papers (in Vietnamese without interpretation open to graduate students)		Chair: Bahn Tien Long Duc Le (Editor-in-Chief, eBiomedicine)
Workshop 6. 09:00-12:00	How to construct the local-language literature database and evaluation of journal (in English) Goal of workshop: Participants should be able to how to construct and maintain local-language literature database and how to evaluate the journals to be listed in databases Specific Objectives: 1. Participants should be able to list the local language literature databases 2. Participants should be able to explain the construction process of literature databases 3. Participants should be able to explain what is the merit of adding their journals to literature databases 4. Participants should be able to describe the merit of XML production of journal for literature databases 5. Participants should be able to explain the minimum structure of literature databases 6. Participants should be able to explain the methods of budget preparation for literature databases Chair: Sun Huh Facilitators: Tae-sul Seo (Korean Institute of Science and Technology Information, Korea), Seongnam Cho (Korean Institute of Science and Technology Information, Korea), Younsang Cho (M2Community, Korea), Jeonghee Lim (M2Community, Korea), Jinwon Ko (Editage, Cactus Communications) *Presentation files for the workshop can be downloaded from this page.
	09:00-09:15	Registration
	09:15-09:20	Introduction to the workshop 6 and participants
	09:20-09:45	Korean Scientific and Technical Journal Databases constructed by KISTI	Tae-sul Seo
	09:45-09:55	Question and Answers
	09:55-10:10	Peer-review Systems used in Korean Journals	Seongnam Cho
	10:10-10:20	Question and Answers
	10:20-10:40	Break
	10:40-11:00	Merit of XML production of journal for literature databases	Younsang Cho
	11:00-11:10	Question and Answers
	11:10-11:25	Minimum structure of literature databases	Jeonghee Lim
	11:25-11:30	Question and Answers
	11:30-11:45	Can pre-submission editing services help expedite peer review of research manuscripts?	Jinwon Ko
	11:45-11:50	Question and Answers
	11:50-12:00	General discussion
Workshop 7. 09:00-12:00	What should be prepared to convert local language journal to international English journal (in English) Goal of workshop: Participants should be able to explain the process of journal language conversion to English Specific Objectives: 1. Participants should be able to list at least three the reason to convert the journal language to English 2. Participants should be able to explain the process of SWOT analysis for journal promotion 3. Participants should be able to explain the merit and shortness of publishing journals by commercial publishing company and local publishing company. 4. Participants should be able to list the stepwise process of publishing English language journal 5. Participants should be able to explain how to add their journals to SCOPUS and Web of Science Chair: Hyungsun Kim Facilitators: Kihong Kim (Ajou University, KOREA), Sooyoung Kim (Hallym University, KOREA), Dokyun Kwon (Korea Aerospace University, KOREA) *Presentation files for the workshop can be downloaded from this page.
	09:00-09:15	Registration
	09:15-09:20	Introduction to workshop and participants
	09:20-09:35	Why should science journal be published in English?	Kihong Kim
	09:35-09:45	Questions and answers
	09:45-10:00	SWOT analysis and merit and shortness of publishing journals by commercial publishing company and local publishing company	Sooyoung Kim
	10:00-10:10	Questions and answers
	10:10-10:30	Break
	10:30-10:50	Stepwise process of publishing English language journal	Dokyun Kwon
	10:50-11:00	Questions and answers
	11:00-11:40	How to add journal to SCOPUS and Web of Science	Hyungsun Kim
	11:40-11:50	Questions and answers
	11:50-12:00	General discussion
12:00-13:30	Lunch
13:30-18:00	Tour (Optional)

Financial source/sponsor for the workshop

Elsevier, Editage Korea (Cactus group), Korean Council of Science Editors (KCSE), Korea Institute of Science and Technology Information (KISTI)