Council of Asian Science Editors
The 5th Asian Science Editors’ Conference & Workshop 2018
A. Participant and Presenter
The Joint Convention of the Asia Pacific Association of Medical Journal Editors and the 5th Asian Science Editors’ Conference & Workshop 2018 was held for two days on July 18-19 2018 at IPB International Convention Center in Bogor, Indonesia. About 245 participants from 21 countries—namely Indonesia, Singapore, Malaysia, Philippines, Vietnam, Thailand, South Korea, Japan, the UK, the US, China, Australia and several Asia Pacific countries—took part (Table 1, Appendix 3). Participants included journal editors from various academic fields such as the natural sciences, health, engineering, sociologiy, and arts and culture.
Figure 1. Registration of participants.
Table 1. List of Participants by Country
| No. | ASEAN countries | Number | No. | ASEAN countries | Number |
| 1 | Philippines | 15 | 1 | Australia | 1 |
| 2 | Indonesia | 157 | 2 | Bangladesh | 1 |
| 3 | Laos | 1 | 3 | The Netherlands | 1 |
| 4 | Malaysia | 6 | 4 | Canada | 1 |
| 5 | Myanmar | 2 | 5 | China | 7 |
| 6 | Singapore | 5 | 6 | Hong Kong | 2 |
| 7 | Thailand | 2 | 7 | India | 4 |
| 8 | Vietnam | 3 | 8 | Australia | 1 |
| 9 | Korea | 28 | |||
| 10 | Mongolia | 1 | |||
| 11 | Swedia | 1 | |||
| 12 | United Kingdom | 3 | |||
| 13 | United States | 1 | |||
| Subtotal | 191 | Subtotal | 54 | ||
| Total | 245 |
Speakers at this event were professionals from publishing indexing institutions and publishing companies (Elsevier, Clarivate, DOAJ, Crossref, Editage, NAVER Academics, Aries, etc.), editors of several international journals, and members of the Indonesian government (Ministry of Research, Technology and Higher Education and Ministry of Health of the Republic of Indonesia). Types of activities were divided into two days, with the workshop taking place the first day and conference on the second day (July 18 and 19 respectively, 2018).
B. Workshop and Conference
The event was commenced with a report from the Chairman of the Local Committee, Prof. Dr. Ir. Komang G. Wiryawan, followed by remarks from the President of CASE (Prof. Banh Tien Long) and from the President of APAME (Prof. Wilfred CG Peh). The welcome speech was delivered by the Rector of IPB, Dr. Arif Satria, SP., M.Sc., followed by the official opening by the Minister of Research, Technology and Higher Education, represented by Prof. Dr. Muhammad Dimyati (Director General of Research and Development Strengthening) (Figure 2). The photo session was conducted before the workshop began (Figure 3).
Figure 2. Opening of the joint convention by Prof. Dr. Muhammad Dimyati.
Figure 3. Photo session of the “Joint Convention of the Asia Pacific Association of Medical Journal Editors and the 5th Asian Science Editors’ Conference & Workshop 2018”
The first day consisted of plenary lectures, country reports and workshops. The plenary lecture, entitled Science Publishing in Asia and Beyond: quantity, quality and role of technology to accelerate insights, was presented by Anders Karlsson, Vice President of Elsevier. He reported that every year there is an increase in the number of publications by authors from Asian countries, as well as an increase in the quality of these publications. He suggested that the topics and scope from Asia should be more diverse and open, allowing for a greater opportunity to exchange information and knowledge among scientists. The development of innovation and technology is also needed to publish more effective articles.
Country reports were presented by representatives from seven ASEAN countries: Vietnam, Singapore, Indonesia, Malaysia, Philippines, Thailand, and Myanmar. Each of the presenters reported the latest developments in journals published in their countries. The development of scientific journals in Indonesia was reported by Dr. Lukman, Head of the Division of Scientific Journal Facilitation. It was reported that the trends of Indonesia journals have changed—from print to online publication and from local to international distribution. There are 39 journals in Indonesia that have been indexed in SCOPUS.
Figure 4. Country Reports from ASEAN countries
Six workshop sessions were held on the first day (Appendix 2). The first workshop, covering the topic of principles of transparency and applying best practices in scholarly publishing and COPE, was presented by Dr. Trevor Lane (COPE), Dr. Sam Mathew (SciWrite), and Prof. Cheol-Heui Yun (KCSE). The second workshop, which involved the detection of plagiarism, the major services of Crossref, and the importance of updating data, was presented by Dr. Sun Huh (Korea), Muhammad Ratodi and Mochammad Tanzil Multazam from Crossref. The third workshop was delivered by Basil D’souza (a representative from Editage) and Jae-Hwa Chang (a representative from InfoLumi and a Crossref ambassador). The material presented by Basil D’souza covered new publishing formats and the distribution of journal content. Journals can publish in new formats (infographics, video, audio) and new styles (short-form articles, plain-language summaries, and news pieces), and can also distribute content via new channels (social media, mainstream media). Ms. Jae-Hwa Chang presented information about the purpose of editing and the role and responsibility of the manuscript editor.
The fourth workshop was an explanation of how to add journals to SCOPUS and was presented by Prof. Kihong Kim from Ajou University, Korea. Editors must sufficiently prepare journals in order to meet the minimum criteria and must follow several stages specified by SCOPUS. The next workshop was presented by Dr. Antonius Olyhoek (DOAJ Editor-in-Chief) and Soon Kim (Cactus Communication, Korea) and elucidated DOAJ services and how to add journals to the system. Dr. Ian Potter from Clarivate Analytics presented the final workshop, which outlined how to register/add a journal to the Web of Science (SCIE / ESCI).
Figure 5. The activity of conference dan workshop.
The first day of the conference closed with a welcome dinner attended by speakers and all joint convention participants. Prof. Sadjuga, Director of Intellectual Property Management, Ministry of Research, Technology and Higher Education of the Republic of Indonesia, gave his remarks at this event. During the welcome dinner, there were several performances, such as traditional dances and songs performed by students at IPB.
Figure 6. Welcome dinner.
The second day consisted of three plenary lecture sessions, parallel sessions, and group meetings. Plenary lectures were presented by Sejin Kim (a representative from NAVER), Prof. Dr. Muhammad Dimyati (Director General of Research and Development Strengthening), and Dr. Siswanto (Head of the Health Research and Development Agency, Ministry of Health of the Republic of Indonesia). Sejin Kim stated that NAVER is the largest scholarly site in Korea and that one of its products is Naver Academic, which is expected to be further developed in 2018 to become one of the most widely-used scholarly researches.
Prof. Dr. Muhammad Dimyati conveyed the importance of strengthening and developing scientific journals in Indonesia. Support programs provided by the government include Arjuna for journal accreditation, SINTA (an instrument for measuring research performance), free Cloud provided OJS (Rumah Jurnal Keilmuan), and free access to e-journal databases. In addition, the government also provides financial assistance to support the development of journals in Indonesia, as well as incentives and awards to institutions, authors and journals. The last speaker at the plenary lecture session was Dr. Siswanto, who presented the role of health research in the development of health science through publication of results and inventions.
Parallel sessions were divided into 2 groups, CASE and APAME. In this session, participants are free to choose their preferred group. The parallel sessions by CASE discussed how to improve and upgrade journals to be indexed in international databases and how to upgrade the digital standards of Asian journals to be included in international index databases, open access, and open research collaborations, as well as the national editorial associations in Indonesia (HEBII) and regional networks (SINTA and ACI). The APAME’s parallel session discussed why and how are we editing medical and health journals and presented recommendation on how to make journals more successful.
The group meetings were divided into four groups: agricultural and natural science, medical health, engineering, and social science. Each participant chose a group according to their scientific field. The results of each group meeting were delivered by group representatives.
C. Poster Session
Six posters participated in the event this year (Table 2). The first- and second-place winners of the poster sessions were: “Latest trends of innovative global scholarly journal publication and distribution platforms” (Soon Kim, EunKyung Chung, Jae Yun Lee) and “Relationship Between Research Performance and Citation Impact of Korean and Foreign Authors (Hyunju Jang, Ki Woo Chun, and Hyungsun Kim)”, respectively.
Table 2. List of Posters Registered at the “Joint Convention of the Asia Pacific Association of Medical Journal Editors and the 5th Asian Science Editors’ Conference & Workshop 2018”
| No | Title | Authors |
| 1 | Latest trends of innovative global scholarly journal publication and distribution platforms | Soon Kim, EunKyung Chung, Jae Yun Lee |
| 2 | Analysis of domestic and international online peer review systems for open access to scholarly communication | Soon Kim, Hyungwook Choi, Nayon Kim, EunKyung Chung, Jae Yun Lee |
| 3 | Case Study on Promoting an International Journal, JISTaP | Suhyeon Yoo, Tae-Sul Seo, Dong-Geun Oh |
| 4 | Relationship Between Research Performance and Citation Impact of Korean and Foreign Authors | Hyunju Jang, Ki Woo Chun, and Hyungsun Kim |
| 5 | Nursing faculties’ knowledge on and attitude towards research ethics in the Republic of Korea | Geum Hee Jeong, Sun Huh |
| 6 | Challenges faced by journals in developing countries | Shamima Parvin Lasker |
D. General Meeting CASE
On this occasion, CASE Executive Board meetings and general assemblies were held on July 18 and 19, 2018. This activity aimed to select the Executive Board for CASE for the 2018-2020 period. At this assembly, R. Subramaniam (Singapore) and Hyungsun Kim (Korea) were elected President and General Secretary of CASE, respectively, and Komang G. Wiryawan (Indonesia) and Sun Huh (Korea) were appointed as Vice President of CASE. The office terms are two years until July 2020.
Figure 7. Executive board meeting and general assembly of CASE.
E. The Closing and Award Session
The closing of Joint Convention activities was hosted by Prof. Dr. Sadjuga. He emphasized that Indonesia has a lot of potential and, being tropical country, many diverse resources that could be used as a research topic to improve and develop knowledge. Therefore, research and author collaborations should be strengthened to increase international publications. Speakers, moderators, and best posters were also shown appreciation.
Figure 8. Awards presentation for presenters and best posters