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The 2nd Asian science Editor’s Conference & Workshop 2015

Date : 2015. 08. 20 ~ 2015. 08. 22.

Venue : Hanoi, Vietnam


The 2nd Council of Asian Science Editors Conference and Workshop (5th draft)

    Date: August 20-22, 2015
    Venue: Hanoi University of Science and Technology, Hanoi, Vietnam
    Theme: How to add local scientific journals to international databases

Official Accommodation: Kim Lien Hotel (US$55 per night)

Aims and scope
It aims to help editors to promote the scientific journals from not only Vietnam but also Asian countries to the international level. During the workshop, participants also will be able to explain the current international standard of scientific journals and to communicate with each other. Furthermore, participants will be able to help the organization of the national association of science editors in Vietnam.

After participating in all courses of the conference and workshop, attendees should be able:
    1. To explain the editor's role to promote the scholarly journal
    2. To describe the importance of manuscript editing
    3. To explain the ways to keep publication ethics
    4. To apply new information technologies in journal publishing
    5. To prepare how to add their journals to international databases

Organizing Institute: Hanoi University of Science and Technology, Council of Asian Science Editors (CASE), and the Korean Federation of Science and Technology Societies
Program Organizer: B. T. Long & H.S. KIM

Eligibility of attendee: Editor or editorial board members of scholarly journals regardless of the fields (science, technology, medicine, social science, and humanity)

Registration deadline: April 30, 2015
Registration fee: US$400 for international delegate, US $50 for Vietnamese
How to register: Please fill out the attached form and send it to Secretary of the Conference.
Please register in the web
Poster abstract submission Deadline: April 30, 2015.
Confirmation of the acceptance of poster presentation: May 7, 2015.
Complimentary supply for attendees: Syllabus of workshop, welcome reception (August 20, 2015), Three day lunches (August 20-22, 2015), one day dinner (August 21, 2015)
Official language: English
Translated language: Translation into Vietnamese will be provided for conference

Program Outline

    - August 20 (Thurs), 2015: Pre-conference workshop, 6 PM: Welcome reception
    - August 21 (Fri), 2015: Conference, 6 PM: Dinner party
    - August 22 (Sat), 2015: Post-conference conference workshop and 1:30 PM city tour (optional)

■ Preconference workshop: August 20 (Thurs), 2015
Workshop 1.
  Journal article tag suite (JATS) XML, CrossRef XML, and Science Central -Sun Huh, Rachael Lammey, Jae-Hwa Chang, Younsang Cho, Jeonghee Lim (in English without translation)
Workshop 2.
  Bridging the gap between your journal and your authors - Clarinda Cerejo (Editor-in-Chief, Editage Insights) (in English with Vietnamese interpretation)
Workshop 3.
  Assessing a manuscript in house before sending for peer review -Joan Marsh (with Vietnamese translation)t translation
Workshop 4.
  Working with Peer Reviewers and Publication Ethics - Duc Le( Editor-in-Chief of eBiomedicine) (in Vietnames without translation),
16:30-17:30   CASE Executive Board meeting
18:00 -20:00   Welcome receptions at University Cafeteria

■ Conference: August 21 (Fri), 2015
08:00-08:30   Registration
  Inaugural Assembly of the Vietnamese Council of Science Editors (VCSE) (In Vietnamese)
08:30   Opening remark of VCSE
08:30 –08:35   Report to the process of inauguration of VCSE-
08:35 -08:40   Announcement of Constitute and Bylaws
08:40 –08:45   Nomination of President
09:45 -08:50   VCSE Presidential address -
08:50 –08:55   Congratulatory address - Jong Kyu Ha (President of CASE)
08:55-09:00   Congratulatory address – Joan Marsh (President of EASE)
09:00   Closing remark
Moderator: Hyungsun Kim (Secretary-General­­­­­)
Session I. Opening Ceremony
09:00 -09:05   Opening address
  - Bahn Tien Long (Vice President, CASE)
09:05-09:10   Welcome address - Jong Kyu Ha (President, CASE)
09:10-09:15   Congratulatory address
– President of Hanoi University of Science and Technology
09:15-09:20   Congratulatory address-Joan Marsh (President, EASE)
09:15-09:25   Photo Time
Session II. Editor’s role
09:30-10:00   Editor's role - Jong Kyu Ha (President of CASE)
10:00-10:05   Q & A
10:05-10:35   Running an editors’ association: EASE-Joan Marsh (President, EASE)
10:35-10:40   Q & A
10:40-11:00   Break
11:00-11:25   Role of Managing editor –Not determined yet
11:25-11:30   Q & A
Session III. Open access
11:30-11: 55   Open access and Creative Commons License
– Mikiko Tanifuji (National Institute for Materials Science, Japan)
11:55-12:00   Q & A
12:00-13:30   Lunch at University Cafeteria
13:30-14:30   Poster session
Session IV. CrossRef: Development of journal standard
14:30-14:55   CrossRef: Leading organization for adoption of information technology for scholarly journal – Rachael Lammey (CrossRef)
14:55-15:00   Q &A
15:00-15:30   Plagiarism
–Derrick Duncombe (Elsevier-Singapore)
15:30-15:35   Q &A
15:35-15:55   Break
15:55-16:15   How to use CrossCheck – Komang WIRYAWAN (Indonesia)
16:15-16:20   Q & A
16:20-16:45   Issue of publication ethics in Japanese scholarly journals
  -Yukari MATSUO (Professor, Hosei University, Japan)
16:45 -16:50   Q & A
16:50-17:00   Break
17:00 –17:25   How to add local journals to international databases
–Derrick Duncombe (Elsevier -Singapore)
17:25-17:30   Q & A
17:30 -17:55   International standard of style and format of scientific journals
  - Ramanathan SUBRAMANIAM (Associate Professor, National Institute of Education, Singapore)
17:55-18:00   Q & A
18:00 -18:10   Ceremony of Poster awards
18:10   Closing remark, Announcement of the next annual conference in Seoul
18:10-18:20   Moving to Cafeteria
18:20-21:00   Farewell Dinner at University Cafeteria

■ Post-conference workshop: August 22 (Sat), 2015
Workshop 5.
  How to write an English papers (in Vietnamese without translation)
  - Duc Le (Editor-in-Chief of eBiomedicine)
  Open to graduate students
  No registration fee
Workshop 6.
  How to construct the local-language literature database and evaluation of journal (in English Vietnamese translation)
  - Sunny Choi (Korean Institute of Science and Technology Information), Jeonghee Lim (ScienceCentral contractor, M2Community), Yoonsang Cho (ScienceCentral contractor, M2Community)
  No registration fee
Workshop 7.
  What should be prepared to convert local language journal to international English journal (In English with Vietnamese translation)
  -Kihong Kim, Hyungsun Kim, Soo Young Kim, Hye-Min Cho, Soonwon Hong
  No registration fee
12:00-13:30   Lunch at University cafeteria

■ Aug. 22 (Sat), 2015
13:30-18:00   Tour (Optional)

Financial source/sponsor for the workshop - KCSE, KISTI, Cactus (Editage), Wiley Aisa, Elsevier Asia, KOFST, NRF of Korea

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